Canada invoice generator
No title is prescribed. What the invoice must show depends on the total: the CRA bands are under $100, $100 to $499.99, and $500 or more. Source, checked 21 October 2026.
Make an invoice in Canada
The PDF is in CAD on Letter paper, titled “Invoice”, with a GST/HST line. GST is 5%. Ontario charges 13% HST, Nova Scotia 14%, and New Brunswick, Newfoundland and Labrador and Prince Edward Island 15%. British Columbia, Manitoba, Saskatchewan and Quebec add their own sales tax on top of GST. Rates.
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What an invoice in Canada must show
- Supplier's business or trading name (or intermediary's name) source
- Invoice date (or date GST/HST paid or payable if no invoice) source
- Total amount paid or payable source
- GST/HST charged, or statement that each taxable supply includes GST/HST at the applicable rate; status of each supply when taxable and exempt supplies are mixed (total sale $100 or more) source
- Supplier's (or intermediary's) GST/HST registration number (total sale $100 or more) source
- Buyer's name or trading name (or authorized agent/representative) (total sale $500 or more) source
- Brief description of the property or services (total sale $500 or more) source
- Terms of payment (total sale $500 or more) source
- QST: the QST amount required even under $100; supplier's GST and QST registration numbers from $100; description of property/service required for QST at every amount (Quebec) source
- Show the GST/HST rate, and the amount and GST/HST as separate lines, or a clear statement that the total includes GST/HST; for HST show the total HST rate, not federal/provincial parts source
Keeping invoices: Generally six years from the end of the last tax year the records relate to. Source.
Last checked 21 October 2026 against the official pages linked above. A summary to help you get an invoice right, not legal or tax advice.
Questions
- What must an invoice in Canada show?
- No title is prescribed. What the invoice must show depends on the total: the CRA bands are under $100, $100 to $499.99, and $500 or more. The checklist on this page lists 10 details, each linked to the official page it comes from.
- What tax rate does the Canada preset use?
- GST is 5%. Ontario charges 13% HST, Nova Scotia 14%, and New Brunswick, Newfoundland and Labrador and Prince Edward Island 15%. British Columbia, Manitoba, Saskatchewan and Quebec add their own sales tax on top of GST.
- Can an invoice in Canada be in another currency?
- Yes. The preset bills in CAD; type any three-letter currency code to change it.
- How long do I keep invoices in Canada?
- Generally six years from the end of the last tax year the records relate to.