Free tool · GBP
United Kingdom invoice generator
A VAT-registered business gives VAT-registered customers a VAT invoice, normally within 30 days of the tax point. A simplified invoice is allowed for supplies of £250 or less. Source, checked 21 October 2026.
Make an invoice in the United Kingdom
The PDF is in GBP on A4 paper, titled “VAT invoice”, with a VAT line. The rate starts at the standard 20% (VAT rates).
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What an invoice in the United Kingdom must show
- Sequential number based on one or more series which uniquely identifies the document source
- Time of supply (tax point) source
- Date of issue (where different to the time of supply) source
- Supplier name, address and VAT registration number (trading name allowed; registered name and address must appear somewhere) source
- Customer name and address source
- Description sufficient to identify the goods or services source
- Per description: quantity/extent, VAT rate, amount payable excluding VAT (any currency) source
- Gross total amount payable excluding VAT (any currency) source
- Rate of any cash discount offered source
- Total VAT chargeable, in sterling source
- Unit price source
- Zero-rated/exempt items: show clearly no VAT payable and total them separately source
Keeping invoices: Keep VAT records for at least 6 years. Source.
Last checked 21 October 2026 against the official pages linked above. A summary to help you get an invoice right, not legal or tax advice.
Questions
- What must an invoice in the United Kingdom show?
- A VAT-registered business gives VAT-registered customers a VAT invoice, normally within 30 days of the tax point. A simplified invoice is allowed for supplies of £250 or less. The checklist on this page lists 12 details, each linked to the official page it comes from.
- What tax rate does the United Kingdom preset use?
- The preset uses 20%, the standard VAT rate in the United Kingdom, and you can type another one for reduced-rate or zero-rated work.
- Can an invoice in the United Kingdom be in another currency?
- Yes: type any three-letter currency code. HMRC still wants the total VAT shown in sterling, so add it in the notes when you bill in another currency.
- Which legal notes can the United Kingdom preset add?
- Domestic reverse charge: "Reverse charge: customer to pay the VAT to HMRC." Choosing a reverse-charge or small-business note sets the tax to zero.
- How long do I keep invoices in the United Kingdom?
- Keep VAT records for at least 6 years.