United States invoice generator
The IRS does not prescribe what an invoice must show. It asks for records that clearly show income and expenses, and names invoices among the supporting documents. Source, checked 21 October 2026.
Make an invoice in the United States
The PDF is in USD on Letter paper, titled “Invoice”, with a Sales tax line. There is no federal sales tax. Each state sets its own, and cities and counties often add to it, so enter the combined rate where you sell, or leave it at 0.
Invoicing clients in the United States every month? SuperBooks numbers and sends your invoices and marks them paid when the money lands. Try SuperBooks free.
What an invoice in the United States must show
Keeping invoices: Generally 3 years; 6 years if unreported income exceeds 25% of gross income shown; 7 years for worthless securities/bad debt deduction claims; employment tax records at least 4 years. Source.
Last checked 21 October 2026 against the official pages linked above. A summary to help you get an invoice right, not legal or tax advice.
Questions
- What must an invoice in the United States show?
- The IRS does not prescribe what an invoice must show. It asks for records that clearly show income and expenses, and names invoices among the supporting documents.
- What tax rate does the United States preset use?
- There is no federal sales tax. Each state sets its own, and cities and counties often add to it, so enter the combined rate where you sell, or leave it at 0.
- Can an invoice in the United States be in another currency?
- Yes. The preset bills in USD; type any three-letter currency code to change it.
- Do I send a W-9 with my invoice?
- Only if the client asks. A client who must report what it paid you to the IRS on an information return will ask for Form W-9, which gives them your correct taxpayer identification number. It goes to the client, not on the invoice.
- How long do I keep invoices in the United States?
- Generally 3 years; 6 years if unreported income exceeds 25% of gross income shown; 7 years for worthless securities/bad debt deduction claims; employment tax records at least 4 years.